Ideal SharePoint Intranet for Peak Productivity & Efficiency

What is a SharePoint Intranet?

SharePoint intranet is an internal communication and collaboration platform for organizations to manage their employees, projects, tasks, and documents together in a centralized and secure environment. Users can create multiple sites, use dedicated web parts, and customize according to organizational requirements and branding.

Simply put, it serves as a unified, accessible, and secure digital platform to help users quickly connect, share ideas, collaborate, and seamlessly manage their resources and tasks together in one place.

Why Choose SharePoint for Your Intranet?

The future of the workplace has changed forever. The ever-evolving competitive market, coupled with changing workplace trends has made it difficult for organizations to streamline their operational workflows.

SharePoint, being preferred by 80 percent of the Fortune 500 companies, offers a feature rich intranet experience to the organizations. As a part of Microsoft 365 suite, it facilitates seamless integration with applications like One Drive, Outlook, Teams, Power BI, and more, ensuring a familiar workplace experience for the users.

SharePoint Intranet Options to Consider

Organizations planning to implement a SharePoint intranet have two options: create an intranet from scratch using SharePoint's out-of-the-box features or choose an intranet-in-a-box solution.

SharePoint Out-Of-The-Box

The out-of-the-box solution comes with default features and functionalities offered by Microsoft 365 and SharePoint without extensive customization. Although, it is a quick to deploy and cost-effective solution, the features are relatively basic and may not align with the organizations with complex business processes that need customization.

Intranet-In-A-Box

An intranet-in-a-box, along with the basic SharePoint and Microsoft 365 features, offers customization and flexibility to suit the organizational processes and workflow requirements. Customizations and support during solution implementation are offered by a specialized SharePoint service provider, making it more favorable for modern businesses.

With advanced features like custom web parts, pre-built templates, and integrated Microsoft 365 applications and collaboration tools, BizPortals 365 serves as a leading intranet-in-a-box solution that seamlessly aligns with the specific business requirements of the organization.

BizPortals 365 SharePoint Intranet Features

Collaboration and Communication

Group Discussions

Initiate discussions and allow employees to actively participate for enhanced engagement, knowledge exchange, and innovative solutions.

File Sharing

Leverage seamless file sharing with internal and external users in a secure and centralized environment. Role-based access for different stakeholders

Instant Messaging

The integrated Microsoft 365 apps enable real-time messaging, group chats, and meetings without leaving your SharePoint environment

People Look Up and Directory

Find co-workers and connect with them seamlessly. Integrated with azure active directory it provides accurate contact details, department, location and profiles.

Alerts

Publish alerts, articles, or reminders about recent or upcoming events and keep your employees informed about organizational happenings.

Employee Engagement and Recognition

News & Announcements

Display key updates about new projects or share recent organizational success and developments with your employees

Employee Highlights

Highlight employees’ milestones, like welcoming new team members, birthdays, or work anniversaries, and celebrate them together

Spotlight

Recognize your employees’ achievements, appreciate their efforts and make them feel valued

Surveys

Easily gather and analyze opinions, feedback, and data from employees and let them contribute to informed decision-making

Blogs

Share knowledge and expertise and use interactive features for readers to like and reply to encourage feedback

Document Management and Control

Secure Document Repositories

Create, store, manage, and share documents or create dedicated document libraries for different departments and project sites

File Dropbox

Bulk upload and easy drag-and-drop feature to upload multiple documents at once

Document Tagging

Tag documents with keywords and metadata or create dedicated libraries and folders to access them faster

Robust Document Control

Permission-based access, document versioning, and change tracking for secure document management

Document Collaboration

Co-author documents with check-in and check-out features and add automated approval workflow for enhanced collaboration

Project and Task Management

Dedicated Project Sites

Dedicated sites for projects and sub-projects, access project details and summary and track progress on a single platform

Kanban Board & Gantt Chart

Scientific approach to overview upcoming and pending tasks, check dependencies, set priorities, and allocate resources for enhanced efficiency

Task Efficiency

Bring all your resources, documents, and objectives and manage all your action items, backlog items, and issues together in one place

HR and Operations Management

Employee Onboarding

Dedicated onboarding sites, centralized orientation materials, scheduling training events, performance management, and more

Knowledge Base

Access key policies, guidelines, FAQs, and a dedicated knowledge article library with robust search functionality

Application Tracker

Custom lists for tracking job applications, scheduling interviews, and evaluating candidates’ performance

Employee Forms

Automated routing and approval for standard onboarding forms, leave requests, expense reimbursement, and more with added email notifications

Workplace Productivity

Dedicated Workspace

Offer a personalized space for employees to manage their tasks, projects, deadlines, documents, and events all in one place.

Quick Links

Add links to key web pages in one place and categorize them for faster access to resources

Corporate Calendar and Reminders

Keep track of key events, add multiple calendars, and coordinate effectively with teams than ever before

Ask an Expert

Connect and seek advice from subject matter experts and facilitate knowledge-sharing

Example of Key SharePoint Intranet Functionalities

Let employees stay updated with upcoming events, meetings, and schedules

Create digital forms to reduce errors and maintain consistency across organization

Allow employees to follow people, documents, and departments for faster access

A dedicated wiki center to centralize knowledge articles, FAQs, and related documents

Track documents versions and restore them when needed

We offer a power-packed SharePoint intranet that brings key Microsoft 365 tools and business applications together.

Drive digital transformation for your business and give your employees a unified experience with BizPortals 365.

Intranet Use Cases

Based-on Functionality

Industry Wise Use Cases

Success Stories of BizPortals 365 SharePoint Intranet Users

Landscape Development

US Firm Landscape Development leveraged BizPortals 365 SharePoint intranet to standardize and automate their operational processes, improve intra-departmental collaboration, and enhance employee engagement to foster the company’s overall growth. The customized intranet featured:

Automated Forms and Processes
Enhanced Productivity with Streamlined Workflows
Tailored Themes and Branding
Employee Engagement Features
Intra-Departmental Collaboration and Data Accessibility
Integration with Existing CRM

EWINDO

BizPortals 365 SharePoint Intranet helped the Indonesian seed firm EWINDO cut through complex document routing and time-taking manual approval processes and strengthen intra-departmental collaboration. We customized the intranet solution to suit their specific requirements, which comprised:

By monitoring SharePoint analytics, organizations can measure the actual user adoption rate. This can be done by tracking unique users logging in over a specific period.
Tracking engagement is a vital metric while evaluating the success of a Microsoft 365 and SharePoint intranet. Using an analytics dashboard, organizations can observe page views and time users spend on any specific site or content.
Furthermore, analyzing trends of help desk tickets and form submissions and tracking project completion rates can further help organizations assess their workflow and operational efficiency.

Employees hitting the like button, commenting, or providing feedback on the content signifies interaction, which can be crucial while understanding the level of social dynamics within the organization.
Monitoring the number of files uploaded, downloaded, and shared on the intranet can offer organizations insights into collaboration and file-sharing efficiency.

The Outcomes of an Intranet from a Financial Standpoint

Automating tasks like data entry, invoice processing, and marketing campaigns eliminate human errors and help organizations allocate resources more strategically, saving employees productive working hours.
Centralized and accessible information reduces the time employees spend searching files on cluttered network drives, thereby boosting productivity and efficiency.
Accessible knowledge base acts as a self-service tool and helps employees resolve repetitive or minor issues by themselves. This reduces the workload of support staff and minimizes training costs.

The employee engagement and recognition features of an intranet boost employee morale and dedication, which leads to higher employee retention and, ultimately, lower turnover expenses related to onboarding and training new hires.
The intranet integrates seamlessly with the new-age remote work settings, allowing employees to access resources globally. Indeed, this reduces the cost of physical office space and related expenses.

BizPortals 365 – A SharePoint Intranet