E-Signature by BizPortals QMS for Faster & Secure Approvals

How Our E-Signature Feature Simplifies Your Workflows

Easy Draw and Upload

Sign your documents quickly without the need for printing, scanning, or manually handling the physical paperwork.

BizPortals QMS allows users to simply draw or upload the image of their signatures digitally while reviewing or approving standard operating procedures (SOPs), reports, guidelines, or regulatory submissions to ensure they meet internal quality standards and regulatory compliance.

Simply click on ‘Signature’ to sign the documents. You can either click on ‘Draw’ to sketch your signature manually or click on ‘Upload’ to choose an image of your signature from your device’s library.

Quickly E-Sign with Credentials

BizPortals QMS, a SharePoint-based quality management system offers streamlined user access and role management which can be leveraged to secure document approval and reduce e-signature bottlenecks.

With integrated Azure Active Directory/ Microsoft Entra ID, users’ credentials can be used to efficiently ensure that the person signing the document is who they say they are, providing legal validity of the e-signature.

To sign the document, click on ‘Signature,’ enter your credentials, and you’re done. Your e-signature, along with the date and time stamp, will appear on the screen.

Integration with DocuSign

Allow your quality teams to seamlessly e-sign documents without leaving the SharePoint environment, creating a smoother operational workflow.

To enhance your document approval and signing process, BizPortals QMS offers integration with third-party electronic signature platforms like Docusign and Adobe Sign.

Simply initiate the e-signature process using the integrated application. The document is sent for signature and, once signed, returned to SharePoint with an audit trail for secure storage.

The Key Benefits of E-Signature with BizPortals QMS

Real-Time Tracking

Get real-time tracking of document status and approval workflows, enhancing visibility into the processes, decisions, and follow-ups.

Audit Trails

Access a complete history of who signed the document and when they signed it, along with any changes made in the document in the process.

Reduces Manual Errors

Incorrect signatures, misplaced documents, or errors in the signing process—eliminate them all with an integrated e-signature feature of BizPortals QMS.

Improved Collaboration

Allow multiple stakeholders to effortlessly review, approve, and e-sign documents without being in the same room or even in the same time zone.

Lowers Operational Costs

E-signature eliminates the need for paper, printing, stamping, and physical storage, cutting down the material expenses and administrative overheads.

Data Security & Integrity

BizPortals QMS, built on SharePoint, offers features like version control, role-based access, and audit trail, ensuring document security and integrity throughout the signing process.

Documentation and Traceability

Right from detecting issues to executing corrective and preventive actions, each stage is documented and records stakeholders’ actions, providing a clear audit trail for inspections.

Faster Decisions, Quicker Execution

Reducing the time spent on manual document processing, the e-signature feature offered by BizPortals QMS can significantly accelerate your quality management workflow.

Compliance with Regulations

The e-signature feature in BizPortals QMS can be tailored to meet your internal policies and industry-specific compliance requirements, such as 21 CFR Part 11 and more.

Seamless User Experience

The intuitive and easy-to-use interface allows your quality teams to leverage e-signature with minimal or no training, ultimately improving adoption rates, onboarding, and productivity.