SharePoint Based Document Management System

What is a Document Management System?

SharePoint-based document management system enables organizations of all sizes to seamlessly create, store, organize, retrieve, and share documents in one place.

In addition to shaping the entire document lifecycle, a robust DMS extends its role by offering a structured framework for document control, including versioning, co-authoring, audit trials, automated approvals, and distribution.

Why Does Your Business Need a SharePoint Document Management Solution?

Benefits of SharePoint-Based Document Management System

Organized Document Repositories

SharePoint-based document management system offers centralized document repositories to easily create, organize, co-author, and share documents within the organization. With features like versioning, metadata integration, a robust search mechanism, and more, it is a fundamental tool for organizing intellectual property.

Improved Document Search and Retrieval

Leveraging a robust document search mechanism equipped with search filters, content types, quick links, and more helps save the cost of lost or inaccessible documents. Apart from keyword integration and document tagging, users can simply pin key documents on top or opt to follow or unfollow them easily for faster access.

Efficient Workflows and Approval

Streamline your document review and reduce manual intervention and approval time with automated document approval workflows. SharePoint document management offers status, approval, and notification workflows to ensure every document undergoes a standardized review and approval process.

Granular Document Security

Apart from the multi-factor authentication and role-based platform access offered by BizPortals 365 DMS, it ensures secure document handling at granular levels. Co-author documents, track versions and restore them, perform audits, and enable multi-level permission access for better and secure document control.

Highlights of BizPortals 365 DMS

Customized Dashboard

Detailed view of documents based on their location, departments, projects, or any other specific filter

Permission-Based Access

Enable permission-based access to control who can access your documents and to what extent

Easy Check-in/Check-out

Ensure a smooth document collaboration experience by simply enabling check-in and check-out features

Versioning

Monitor and control changes made to the documents and quickly restore the previous versions for corrections

Auto Naming

Set predefined document naming standards to establish organization-wide consistency and searchability of documents

Merge or Convert Docs with Ease

Convert files into PDFs and merge two or more PDFs for preserved formatting and easy information sharing

Auto Reminders

Automate document approval and notify stakeholders of pending approvals, deadlines, and other related tasks

Pin or Mark Favorite

Allow your employees to pin key documents at the top or easily mark them as favorites for faster document access

Zip Doc

Effectively zip multiple documents into a single archive for faster file transfer and a more organized repository

Bulk Upload and Easy Drag-and-drop

Drag and drop or upload multiple files at once, with just a click, using the bulk upload feature offered by the SharePoint DMS

Flawless Internal Communication

Integrated Microsoft 365 productivity tools like Teams and Outlook for 1:1 chat, online meetings, live recording, and more

Faster Access to Project Documents

Feature-rich document libraries that support workflows, co-authoring, and unlimited information sharing

Why Only BizPortals 365 for a Robust DMS?

Customizable

Align your document management solution with your dynamic workflows and processes, contributing to improved user experience and higher user adoption.

Future-Proof

BizPortals 365 DMS with its customizable workflows and flexible infrastructure seamlessly accommodates growing document volumes to match your expansion goals.

Cost-effective Solution

As a subscription-based model, BizPortals 365 DMS eliminates the need for a substantial upfront cost and purchase of separate software licenses.

Reliable Support and Maintenance

Ensured continuous support, regular security updates, performance optimization, and customizations to keep your SharePoint DMS running smoothly.

SharePoint Document Management System: A Comprehensive Solution for Modern Organizations

What is a Document Management System?

Why Does Your Business Need a SharePoint Document Management Solution?

Centralized Storage

User-Friendly

Team Collaboration

Integration